Privacy Policy and Consents

Table of contents

1. Objective
2. Name and address of the person responsible
3. Principles on the processing of personal data
4. Collection of access data
5. Cookies & range measurement
6. Google Analytics
7. E-mail contact
8. “Chance Evaluation” form
9. Facebook Social Plugins
10. Integration of services and contents of third parties
11. User rights and deletion
12. Changes to the data protection declaration

1. Objective the protection of your personal data

The protection of your personal data during collection, processing and use on the occasion of your visit to our website is important to us. Your data will be protected within the framework of legal regulations. In the following data protection declaration you will find information on which data is collected during your visit to the website or the websites, functions and contents associated with it (hereinafter jointly referred to as “online offer” or “website”) and how it is used.

The data protection declaration applies regardless of the domains, systems, platforms and devices used (e.g. desktop or mobile) on which the online service is executed.

The term “user” includes all customers and visitors of our online offer. The terms used, such as “user”, are to be understood as gender-neutral.

2. Name and address of the responsible persons

The provider of the online offer and responsible in the sense of the data protection basic regulation and other national data protection laws of the member states as well as other data protection regulations is the VolleyUSA:

VolleyUSA
Proprietor: Sandra Brunke
Rosenstrasse 52
14482 Potsdam
E-mail: info@volleyusa.com

(hereinafter referred to as “Provider”, “we” or “us”).

In accordance with the applicable provisions, we are not obliged to appoint a data protection officer.

3. Basic principles for the processing of personal data

We process users’ personal data only in compliance with the relevant data protection regulations and in accordance with the principles of data economy and data avoidance. This means that we process personal data of our users only to the extent necessary to provide a functioning website and to provide our contractual services. The processing of personal data of our users regularly takes place only with the consent of the user. An exception applies in those cases in which it is not possible to obtain prior consent for actual reasons and the processing of the data is permitted by statutory provisions.

Personal data is processed in particular for the following purposes on the basis of legal permissions or consents of the user:

– for the provision, execution, maintenance, optimisation and security of our services, support and user services;
– to guarantee effective customer service and technical support.

We take organisational, contractual and technical security measures in accordance with the state of the art to ensure that the provisions of the data protection laws are complied with and to protect the data processed by us against accidental or intentional manipulation, loss, destruction or against access by unauthorised persons.

The legal basis for the processing of personal data is Art. 6 Para. 1 lit. a to d of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of individuals with regard to the processing of personal data, on the free movement of such data and on the repeal of Directive 95/46/EC (hereinafter: DS-GVO).

If content, tools or other means from other providers (hereinafter jointly referred to as “third-party providers”) are used within the scope of this data protection declaration and their registered office is abroad, it is to be assumed that data will be transferred to the countries in which the third-party providers are based. The transfer of data to third countries takes place either on the basis of a legal permit, user consent or special contractual clauses which guarantee the security of the data required by law.

The personal data of the data subject will be deleted or blocked as soon as the purpose of storage no longer applies. In addition, the data may be stored if the European or national legislator has provided for this in EU regulations, laws or other provisions to which the person responsible is subject. The data shall also be blocked or deleted if a storage period prescribed by the aforementioned standards expires, unless it is necessary for further storage of the data for the conclusion or performance of a contract.

4. Collection of access data

When you access our website, information of a general nature is automatically collected. This information (server log files) includes, for example

• Name of the website accessed,
• file, date and time of access,
• amount of data transferred,
• notification of successful access,
• browser type and version,
• the user’s operating system,
• referrer URL (the previously visited page),
• IP address and the requesting provider.

This information is technically necessary for the correct delivery of content requested by you from websites and is mandatory when using the Internet.

We use the protocol data without allocation to the person of the user or other profiling according to the legal regulations only for the purpose of operation, security and optimization of our online offer. However, we reserve the right to subsequently check the log data if there is a justified suspicion of illegal use on the basis of concrete indications.
The legal basis for the temporary storage of data is Art. 6 para. 1 lit. f DS-GVO. The temporary storage of the IP address by the system is necessary to enable the website to be delivered to the user’s computer. For this purpose, the IP address of the user must remain stored for the duration of the session. These purposes also include our legitimate interest in data processing pursuant to Art. 6 para. 1 lit. f DS-GVO.

The data will be deleted as soon as they are no longer required for the purpose for which they were collected. In the case of the collection of data for the provision of the website, this is the case when the respective session has ended.

5. Cookies & range measurement

Like many other websites, we also use so-called “cookies”. Cookies are small text files that are transferred from a website server to your hard drive. When a user visits a website, a cookie can be stored on the user’s operating system. This cookie contains a characteristic string of characters that enables the browser to be uniquely identified when the website is called up again.

We use cookies to make our website more user-friendly. Some elements of our website require that the calling browser can be identified even after a page change.

The following data is stored and transmitted in the cookies:

• IP address of the browser used,
• browser used,
• operating system,
• your connection to the Internet,
• language settings.

Cookies cannot be used to start programs or transmit viruses to a computer. The information contained in cookies enables us to make navigation easier for you and to display our web pages correctly.

Under no circumstances will the data collected by us be passed on to third parties or linked to personal data without your consent.

Of course, you can also view our website without cookies. Internet browsers are regularly set to accept cookies. You can deactivate the use of cookies at any time via the settings of your browser. Please use the help functions of your Internet browser to find out how you can change these settings. Please note that some functions of our website may not work if you have deactivated the use of cookies.

The legal basis for the processing of personal data using cookies is Art. 6 Para. 1 lit. f DS-GVO

The purpose of using technically necessary cookies is to simplify the use of websites for users. Some functions of our website cannot be offered without the use of cookies. For these it is necessary that the browser is recognized also after a page change.

We need cookies for the following applications:

• Adoption of language settings
• Remember search terms
• Remember language settings

The user data collected by technically necessary cookies are not used to create user profiles.

In these purposes, our legitimate interest lies in the processing of personal data in accordance with Art. 6 para. 1 lit. f DSGVO.

Cookies are stored on the user’s computer and transmitted to our site by the user. Therefore, you as a user also have full control over the use of cookies. You can deactivate or restrict the transmission of cookies by changing the settings in your Internet browser. Cookies that have already been saved can be deleted at any time. This can also be done automatically. If cookies are deactivated for our website, it is possible that all functions of the website can no longer be used to their full extent.

6. Google Analytics

We use Google Analytics, a web analytics service provided by Google, Inc. “(“Google”). Google uses cookies. The information generated by the cookie about the use of the online offer by the user is usually transferred to a Google server in the USA and stored there.
Google will use this information on our behalf to evaluate the use of our website by users, to compile reports on activities within this website and to provide us with other services associated with the use of this website and the Internet. Pseudonymous user profiles of the users can be created from the processed data.

We use Google Analytics only with activated IP anonymisation. This means that the IP address of the user is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases is the full IP address transmitted to a Google server in the USA and shortened there.

The IP address transmitted by the user’s browser is not merged with other Google data. Users may refuse the use of cookies by selecting the appropriate settings on their browser, however please note that if any damage occurs by the use of information presented there, only the author of the respective pages might be liable, not the one who has linked to these pages. Users may refuse the use of cookies by selecting the appropriate settings on his browser, however please note that if you do this you may not be able to use the full functionality of this website.

Further information on the use of data for advertising purposes by Google, setting and objection options can be found on the websites of Google: https://www.google.com/intl/de/policies/privacy/partners (“Use of data by Google for your use of websites or apps of our partners”), http://www.google.com/policies/technologies/ads (“Use of data for advertising purposes”), http://www.google.de/settings/ads (“Manage information that Google uses to show you advertising”) and http://www.google.com/ads/preferences (“Determine which advertising Google shows you”).

7. Email contact

On our website, under “Contact”, you will find an e-mail address that can be used for electronic contact. If a user makes use of this possibility, the following data will be transmitted to us and stored:

• E-mail address
• Inquiry / content of the e-mail, if applicable with name
• Date and time of the request

If you contact us via the e-mail address provided, the personal data of the user transmitted via e-mail will be stored.

The data will not be passed on to third parties in this context. The data will be used exclusively for the processing of the conversation.

The processing of personal data in this context serves us solely to process the establishment of contact. In case of contacting us by e-mail, this also constitutes the necessary legitimate interest in the processing of the data.

The data will be deleted as soon as they are no longer required to achieve the purpose for which they were collected. For personal data transmitted by e-mail, this is the case when the respective conversation with the user has ended. The conversation is terminated when it can be inferred from the circumstances that the relevant facts have been conclusively clarified.

The user has the possibility to object to the storage of his personal data at any time. In such a case, the conversation cannot be continued.

The objection of the storage is possible by establishment of contact to under 2. as responsible designated by e-mail, letter or on telephone way. In this case, all personal data stored in the course of establishing contact will be deleted.

The legal basis for the processing of data transmitted in the course of sending an e-mail is Art. 6 Para. 1 lit. f DS-GVO. If the purpose of the e-mail contact is to conclude a contract, the additional legal basis for the processing is Art. 6 para. 1 lit. b DS-GVO.

8. “Chance Evaluation” form

On our website we provide a form “Chance Evaluation”, which serves as a free check whether a user fulfils the academic and athletic requirements for a volleyball scholarship at a US-American university. The assessment of the chances is very important for the mediation process by Volley USA and serves as a basis for the creation of a player profile if the assessment is positive.

If a user takes advantage of this opportunity and uses this form, the following data will be transmitted to us and stored:

• Name
• Address and contact data
• Email address
• Citizenship
• Date of birth
• Size and weight at time of request
• Sports-specific information (e.g. position, handiness)
• Information about the sports career so far
• Information on previous academic career / background
• Personal goals and hobbies
• Date and time of the request

After transmission of the contact form the requested and communicated personal data of the user will be stored.

The processing of the personal data in this context serves us solely to process the opportunity assessment for a possible volleyball scholarship at a U.S. university. This is also the necessary legitimate interest in the processing of the data.

In this context, the data will not be passed on to third parties. The data will be used exclusively for the processing and making of the chance assessment. Should a consulting contract be concluded with VolleyUSA following the evaluation carried out on the basis of the “Opportunity Assessment” form, the data from the opportunity assessment will only be further processed with the consent of the athlete.

The transmitted and stored personal data will be deleted as soon as they are no longer required for the purpose for which they were collected and the storage period has expired. For personal data transmitted via the form “Opportunity Assessment” this is the case 6 months after completion of the evaluation on the basis of the opportunity assessment by corresponding notification of the result by VolleyUSA to the user, if no consulting contract has been concluded between the user and VolleyUSA within this period. If such a consulting contract is concluded within this period, the personal data will be deleted 6 months after its termination or after the end of the user’s study in the USA, whereby the event occurring later is decisive. The consultation is terminated when it can be inferred from the circumstances that the relevant facts have been conclusively clarified.

The user has the possibility at any time to object to the processing of his personal data. In such a case, the chance assessment cannot be continued and is terminated prematurely with a negative result.

The objection of the storage is possible by establishment of contact to the under 2. as responsible designated by e-mail, letter or on telephone way. In this case, all personal data processed and, in particular, stored by filling out the “Opportunity assessment” form will be deleted immediately.

The legal basis for the processing of the data transmitted in the course of sending this contact form is Art. 6 para. 1 lit. f DS-GVO and in the case of concluding a consultancy agreement, the additional legal basis for the processing is Art. 6 para. 1 lit. b DS-GVO.

9. Facebook Social Plugins

Our online offer uses social plugins (“Plugins”) of the social network facebook.com, which is operated by Facebook Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland (“Facebook”). The plugins can be recognized by one of the Facebook logos (white “f” on a blue tile, the terms “like”, “like” or a “thumbs up” sign) or by the addition “Facebook Social Plugin”. The list and appearance of the Facebook Social Plugins can be viewed here: https://developers.facebook.com/docs/plugins/.

When a user calls up a function of this online service that contains such a plugin, his device establishes a direct connection with the Facebook servers. The content of the plugin is transmitted directly from Facebook to the user’s device and integrated into the online offering by the user. User profiles can be created from the processed data. We therefore have no influence on the extent of the data that Facebook collects with the help of this plugin and therefore inform the user according to our state of knowledge.

By integrating the plugins, Facebook receives the information that a user has called up the corresponding page of the online offer. If the user is logged in to Facebook, Facebook can assign the visit to his Facebook account. When users interact with the plug-ins, for example, by clicking the Like button or posting a comment, the corresponding information is transferred directly from your device to Facebook and stored there. If a user is not a member of Facebook, there is still the possibility that Facebook can find out his IP address and save it. According to Facebook, only an anonymous IP address is stored in Germany.
The purpose and scope of the data collection and the further processing and use of the data by Facebook as well as the relevant rights and setting options to protect the privacy of users can be found in Facebook’s data protection information: https://www.facebook.com/about/privacy/.

If a user is a Facebook member and does not want Facebook to collect data about him or her via this online service and link it to the member data stored on Facebook, he or she must log out of Facebook and delete his or her cookies before using our online service. Further settings and objections to the use of data for advertising purposes are possible within the Facebook profile settings: https://www.facebook.com/settings?tab=ads or via the US page http://www.aboutads.info/choices/ or the EU page http://www.youronlinechoices.com/. The settings are platform-independent, i.e. they are adopted for all devices, such as desktop computers or mobile devices.

10. Integration of services and contents of third parties

It may happen that content or services of third party providers, such as city maps or fonts from other websites, are integrated into our online services. The integration of content from third-party providers always requires that the third-party providers perceive the IP address of the user, since they would not be able to send the content to the user’s browser without the IP address. The IP address is therefore required for the presentation of this content. Furthermore, the providers of the third-party content can set their own cookies and process the user data for their own purposes. User profiles can be created from the processed data. We will use these contents as data-savingly and data-avoidably as possible and select reliable third-party providers with regard to data security. We endeavour to use only those contents whose respective providers only use the IP address to deliver the contents. However, we have no influence on whether a third-party provider stores the IP address for statistical purposes, for example, or collects additional user data. As far as this is known to us, we inform the users about it.

The following presentation provides an overview of third-party providers and their content, together with links to their data protection declarations, which contain further information on the processing of data and, in some cases already mentioned here, possible objections (so-called opt-out):

– External fonts from Google, Inc., https://www.google.com/fonts (“Google Fonts”). The integration of Google Fonts takes place through a server call at Google (usually in the USA). Privacy policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.
– Maps of the “Google Maps” service of the third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.
– Videos from the “YouTube” platform of third-party provider Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy Policy: https://www.google.com/policies/privacy/, Opt-Out: https://www.google.com/settings/ads/.

11. User rights and deletion of data

Users have the right,  to receive information pursuant to Art. 15 DSGVO, including whether and which personal data we have stored about you, and for what purpose; request the correction of inaccurate data in accordance with Art. 16 DSGVO; demand the deletion of their personal data in accordance with Art. 17 DSGVO (“right to be forgotten”); the right to limit the processing, subject to Art. 18 DSGVO; in the case of Article 19 DSGVO, the right to be notified of the rectification or erasure of personal data or the limitation of processing; the right to data transfer pursuant to Art. 20 DSGVO; under the conditions of Art. 21 DSGVO, the right to object; pursuant to Art. 22 DSGVO, not to be subject to a decision based exclusively on automated processing – including profiling – which has legal effect on them or similarly significantly affects them; and the right to lodge a complaint with the competent supervisory authority in the event of the assumption of unlawful data processing.

Users also have the right to revoke their declaration of consent under data protection law at any time. The revocation of the consent does not affect the legality of the processing carried out on the basis of the consent up to the revocation.

In principle, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and there are no legal obligations to retain them.

12. Changes to the data protection declaration

We reserve the right to amend this privacy statement to reflect current legal requirements and new or amended services and/or data processing protocols. Your new visit will then be subject to the new data protection declaration. However, this only applies with regard to declarations on data processing. If user consent is required or components of the data protection declaration contain provisions of the contractual relationship with the users, the changes will only be made with the consent of the users.
Users are requested to inform themselves regularly about the content of the data protection declaration.